How to say sorry in English? Mastering apologies

In this lesson, I break down the art of apologizing into three levels: basic, advanced, and formal apologies. You’ll learn not only how to say sorry in English but also what to say based on the situation. Let’s start!

Basic apologies

If you’ve made a simple mistake, the best way to apologize is by using straightforward phrases. These are ideal for informal situations or minor errors, especially when you just need to know how to say sorry in English quickly and effectively.

Common Phrases:

  • I’m sorry: The classic apology phrase used for everyday mistakes.
  • Sorry about that: A friendly and casual way of acknowledging an error.
  • My bad: A more relaxed, conversational way of taking responsibility.
  • Oops, sorry!: Used when you’ve made a minor mistake, often with a lighthearted tone.

Examples:

  • “I’m sorry I forgot your birthday.”
  • “Sorry about that, I must have missed your email.”
  • “Oops, sorry, I didn’t see your bag there.”

 

how to say sorry in English

How to say sorry in English: Advanced apologies

When the situation is a bit more serious, you need to up your apology game. In these cases, knowing how to say sorry in English with more formal phrases can help convey a deeper sense of remorse and responsibility.

Common Phrases

  • I apologize: A more formal way of saying “sorry.”
  • Please forgive me: Used when you’ve done something that requires a heartfelt apology.
  • I didn’t mean to: Expresses that your actions were unintentional.

Examples:

  • “I apologize for the delay in sending the documents.”
  • “Please forgive me for not being honest with you.”
  • “I didn’t mean to offend you with my comment.”

 

Apologizing by promising future change

You can also apologize by assuring that the mistake won’t happen again:

“It won’t happen again; I assure you.”

the-ways-to-apologize

 

Learn more: Follow the tips in the article on how to improve  English vocabulary and level up your English skills.

 

How to say sorry in English? Formal apologies 

In a work environment, apologies need to be professional, especially when addressing a manager, client, or colleague. Here are some phrases that work best in formal settings, particularly in emails or official conversations.

Common phrases:

  • Please accept my sincere apologies: Perfect for starting a formal email when acknowledging a mistake.
  • I owe you an apology: Acknowledges that you are at fault and wish to make amends.
  • I take full responsibility: Shows that you’re owning up to the error and are committed to fixing it.
  • There is no excuse for: A strong way to admit fault, without trying to justify your mistake.

Examples:

  • “Please accept my sincere apologies for the misunderstanding.”
  • “I take full responsibility for the delay in the project.”
  • “There is no excuse for my tardiness, and I sincerely apologize.”

For even more formality, you can add adverbs like “deeply” to express remorse:

  • “I deeply regret any frustration this situation has caused.”

 

formal apologizing in English

 

Bonus: Tips for apologizing in emails

Emails are often used to communicate apologies in professional environments. Here’s a great template for a formal apology:

  • Subject: Apology for [specific issue]
  • Body:

Dear [Recipient],
Please accept my sincere apologies for [specific issue]. I take full responsibility for the error and will ensure it does not happen again. I deeply regret any inconvenience this may have caused.
Best regards,
[Your Name]

 

Conclusion

Apologizing is an essential communication skill. Whether you’re in a casual conversation with friends or sending a formal email at work, how you say “sorry” matters. By mastering these basic, advanced, and formal ways of apologizing, you can ensure your message is received sincerely and effectively.

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